Administrative/ Marketing Assistant

ABOUT US

Berglund Architects, founded by architect Hans Berglund in 2004, is an Edwards, Colorado based firm that specializes in custom single-family homes, multi-family residential and mixed-use commercial architectural design for the mountain environment. One of the leading high-end architecture firms in the Vail Valley, Berglund Architects’ portfolio of projects is characterized by innovative, high quality architecture blending local architectural vernacular designs and natural materials with contemporary influences and mountain modern style. The firm also provides interior design, tenant finish design, architectural design guidelines, master planning, conceptual architectural / envisioning services for urban and non-mountain environments. Berglund Architects is committed to providing and promoting sustainable and environmentally responsible design and has designed eight LEED certified projects.

 

 

ROLE DESCRIPTION

Berglund Architects is looking for a collaborative, communicative, detail-oriented individual to join the team as a full time or part time Administrative/Marketing Assistant.

 

*Those with a graphic design background or website development background are strongly encouraged to apply.

 

Our ideal Administrative Assistant is an individual who communicates openly and honestly; enjoys helping others; can communicate effectively with people in many roles throughout the process of a project; works well both independently and collaboratively; is a critical thinker; and is a self-starter who can remain busy with little supervision and manage many different taks/roles

 

Berglund’s creative, innovative, and client-focused staff enjoys supporting our communities and enriching people’s lives through our design and practices. The Administrative Assistant will help us uphold the firm’s cultural values – mentorship, collaboration, work-life balance, and diverse perspectives.

 

 

TASKS AND SKILLS

Tasks include, but are not limited to:

Answer phones – screening calls and redirecting to the appropriate staff member
Greeting clients, builders, vendors, etc. – again screening vendors and directing to appropriate person in firm
·       Project support such as document tracking and filing

Website – adding draft version of images and text to website templates, writing draft text for project descriptions
Advertisements – creating new adds using the established templates
Billing – managing billing process using firm’s billing software, entering bills and consultant invoices to billing software, producing draft bills for review by principals, finagling and sending out bills, following up with clients about payment
·       Marketing support such as coordinating adds, website and assisting with the delivery of local proposals

·       Typing meeting notes and excel spreadsheet work such as updating office employee/ project work schedule

Running errands, such as dropping off and picking up drawings at Rocky Mountain Reproduction in building next door – this is couple times a day
Dropping packages and letters at Post Office, FedEx box, UPS etc.
·       Picking up mail at Post Office 2 – 3 time/ week – work and personal

·       Ordering and picking up lunch for office lunches/staff meetings/client meeting

·       Coordinating internal events

·       Managing and ordering office supplies

Ordering, organizing, packaging, and shipping client and contractor/consultant holiday gifts
Making business travel arrangement for principals in office
Depending on applicant possibly assisting with interior design process
 

WHO YOU ARE

·       Tech savvy, and willing to learn/understand industry specific software

·       Pay great attention to detail

·       Organized

·       Able to prioritize work and meet deadlines

·       Comfortable working under varying levels of pressure and with requests from numerous people

·       Time-management expert

·       Enjoy the mountain experience and lifestyle

 

EXPERIENCE

·       Use of Microsoft products (Word, Excel, etc.) – significant experience and knowledge a plus

·       Experience working in Adobe Illustrator, Photoshop, and InDesign highly recommended

·       Experience working with professional contracts a plus, but not required

·       Experience working with website software a plus, but not required

·       Associates Degree or higher

·       Familiarity with architecture or engineering a plus, but not required

·       2+ years in a similar position desired

 

 

This position will be fully in the office as health and safety guidelines allow. Berglund Architects is an equal opportunity employer and values diversity, equity, and inclusion.

 

Initially anticipated to be a contract hourly employee without benefits.  If becomes a fulltime role, benefits are provided. Pay is likely in the range of $35 per hour to start depending on experience.

 

Please email a cover letter, resume, and references to [email protected]