Student Records Specialist

Salary: $20.00/hour to $23.91/hour, depending on qualified experience.
Job Type: Full Time
Location: Aspen / Roaring Fork, CO
Publish Date: Posted September 6, 2022

Riverview School (P- 8) is seeking a full-time (40 hr/wk) highly qualified, positive and enthusiastic Student Records Specialist for the 2022-23 school year.  

 

 

DEFINITION

Under direction of the principal or assistant principal, Student records specialists perform a wide variety of responsible and complex administrative duties to ensure efficient operation of the school and to support the District’s mission to ensure that every student develops the enduring knowledge, skills and character to thrive in a changing world.

 

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the principal and/or assistant principal. 

 

PRIMARY DUTIES

 Perform a wide variety of complex, responsible and confidential duties for the principal or assistant principal. 
Prepare and revise office forms; initiate, organize and maintain complex filing systems and records; ensure all forms are updated and accurate.   
Ensure data integrity for purposes of state reporting and custom data reporting needs.
Support state reporting and compliance.
Enroll, register, and welcome new students and families (school-specific paperwork, user account information, parent portals, and tech platforms).
Conduct orientation for new students and families.
Manage student withdraw process and transfer records.
Prepare, process, and validate grades.
Build calendar and schedule structure in Infinite Campus. 
Create and maintain student schedules.
Generate, organize, and distribute academic records (report cards, transcripts, IEP documentation, 504 plans, etc).
Assign lockers.

Additionally, they may be asked to:

 Provide exceptional customer service to students, staff and visitors at the school, answer school phones and respond to requests of information. 
Word process and proofread a wide variety of reports, letters, memoranda and correspondence.
Utilize various computer applications and software packages; enter data, maintain and generate reports.
Support building principal or assistant principal in communications with staff including, but not limited to, weekly bulletins, daily announcements, newsletters, flyers for student distribution and website maintenance; complete mail merges.    
With direction from the principal or assistant principal, maintain and coordinate multiple calendars to include in the school activities calendar. 
Assign and inventory school and classroom keys and access cards.  

May be asked to attend meetings and act as recorder for faculty meetings, preparing reports for actions taken and assignments made. Sort and deliver mail daily. 
Orient and direct substitute teachers and substitute classified personnel in the school. 
Report to work on time and accurately record time worked. 
Assist the health office when health aide is unavailable or not scheduled.
Maintain office equipment. 
Other duties as assigned. 
 

QUALIFICATIONS

Knowledge of:

English usage, spelling, grammar and punctuation
Modern office procedures and methods
Experience/knowledge of office procedures and records management
Extensive knowledge of office productivity software, including Google Suite products and Microsoft Office programs (Word and Excel)
Principles and procedures or record keeping and retention
Principles of business and letter writing and basic report preparation
Basic mathematical principles
 

Ability to:

Work efficiently with a service oriented attitude under stressful situations with constant interruption
Perform responsible and complex clerical work
Effectively manage time and multiple responsibilities
Interpret and apply District policies and procedures
Independently prepare correspondence and memoranda
Initiate projects to improve building operations
Be detailed oriented
Implement and maintain standard filing system
Recognize and diffuse potentially hostile situations appropriately
Work independently in the absence of supervision
Maintain confidential records and reports
Operate and use modern office equipment including a computer and various software packages
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective working relationships with those contacted in the course of work 
 

EXPERIENCE & TRAINING GUIDELINES

Experience: Three years of complex administrative support.

 

Training: Equivalent to the completion of the twelfth grade supplemented by specialized clerical training. 

 

LOCATION AND WORKING CONDITIONS 

Location: The position is located at Riverview School

 Working Conditions: While performing the duties of this job, the employee regularly works inside. Office environment with exposure to computer screens and use of a keyboard. The employee is frequently required to sit, walk, and stand. Occasional lifting of 25 pounds or less. The noise level is usually moderate with many interruptions.

SALARY RANGE AND DAYS WORKED

Hourly range: $20.00/hour to $23.91/hour, depending on qualified experience.

Days worked: 185 days/year (with paid personal time, paid sick days, and paid time off for holidays and district non-work days such as during winter break and spring break). Most building principals may require front office staff to work additional days prior to the beginning and end of the school year.

Benefits: The Roaring Fork School District offers full district paid employee health benefits as well as voluntary vision, dental, and dependent coverage. Other benefits include: paid personal and sick leave, paid parental leave for mothers and fathers, a robust retirement plan under Colorado PERA with a district contribution of over 20% of an employee’s wages each month, Employee Assistance programs, a district wellness program, and access to discounted ski passes and other community benefits.

For more information about the position, please contact Courtney Rangel at crangel@rfschools.com. 

Job Benefits

  • Health Insurance
  • Housing
  • Mental Health Resources
  • Retirement
  • Ski Pass
  • Wellness

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