Job Type: Full Time
Location: Summit, CO
Publish Date: Posted May 17, 2023
Summit County Preschool, located in the beautiful mountain town of Frisco, is hiring a qualified Executive Director to lead our childcare center. As the Executive Director, you will play a pivotal role in shaping the future of our preschool. You will be responsible for overseeing all aspects of our program, including curriculum development, staff management, parent engagement, grant writing, and regulatory compliance. We are seeking a visionary leader who is passionate about early childhood education and possesses the skills to create a positive and enriching environment for our students, families, and staff.
- Education: Bachelor’s degree in ECE, Business Administration or related field is highly preferred.
- Experience: At least one year of center leadership/management experience is required. 2 or more years of center leadership/management experience is highly preferred. Non-profit experience preferred.
- Certification: Have Director certification and/or EC 3.0 credential level 4 with intention to complete the OEC state required early childhood coursework within a year. Knowledge of state licensing rules and regulations. CPR and First Aid Certification or ability to complete within 60 days of hire.
- Must complete required CDHS paperwork and TRAILS report before first day of employment.
- Health, Dental, and Vision Insurance
- Paid Time Off
- Employee discount for childcare services
- Professional development assistance
- Ski Pass
● Extensive knowledge and understanding of National and State Education Standards and proven ability to maintain the school at a level exceeding these standards.
● Strong knowledge of nonprofit governance structure (board), efficient leadership and staff structure, and ownership of organizational business decisions.
● Proven leadership skills; models professional, positive attitude in leadership role
● Strong communication skills and effective conflict management
● Ability to establish effective staff structure to achieve organizational goals and meet organizational needs, with an eye for efficiencies.
● Experience representing organizations in political and spokesperson roles.
● Fundraising experience, including grants and grant reporting and community-based fundraising
● Experience working with all Microsoft Office, Google, ADP and Quickbooks.
The Executive Director oversees and manages the overall operations of Summit County Preschool. This individual is energetic, organized, flexible, and possesses communication and problem-solving skills. This individual must be passionate about early childhood education, understand federal, state and local licensing requirements and be excited about participating in the success of the school.
● Maintains a professional and cooperative manner with all staff members.
● Promotes constructive communication and feedback.
● Promotes consistency and quality of all programs and teachers.
● Can initiate and be depended on to follow through with tasks.
● Maintains flexibility and an open mind.
● Respects the organizational structure of the preschool.
● Handles staff concerns.
● Oversees and manages staffing and ratios to comply with the state
● Assure coverage for lunch breaks if needed & assist with class substitution when needed
● Oversees hiring process for new staff, including orientation & training as well as terminations. Includes classroom teachers, maintenance personnel, contractors, etc.
● Communicate Early Childhood standards, guidelines, and preschool policies to all staff.
● Manages & develops staff, including the completion of performance appraisals, and supervises the development of individualized goals for staff professional growth and development.
● Maintain compliance with federal, state and local laws and regulations covering equal opportunity employment, minimum wages, etc.
● Review and revised the Employee Handbook. Administer employee benefits in accordance with the handbook.
● Develop & implement employee recognition efforts
● Conduct monthly staff meetings and assign a rotation of lead teacher/administrative attendance and note-taking to be distributed to staff following meeting
● Supervise opening/closing checklist duties and ensure janitorial or other staff coverage for duties
● Creates a warm, friendly, and accepting environment.
● Promotes creativity, imagination, and laughter.
● Speaks to the children at an age-appropriate level
● Understands the developmental needs of children 8 weeks through five years.
● Accepts each child as a unique individual.
● Promotes the self –esteem of each child.
● Attends to sick children and children with behavioral concerns positively in an age-appropriate manner.
● Gives tours and explains programming
● Demonstrates the ability to be considerate and tactful.
● Maintains a professional and cooperative manner.
● Review and revise the parent handbook and parent paperwork as needed.
● Responsible to handle parental concerns beyond the normal scope of the classroom teacher.
● Provides newsletter every other month and communicates as needed to keep parents informed of school happenings.
● Keeps parents informed of local and SCP sponsored events.
● Deals directly with issues of suspected abuse in accordance with social services and other enforcement agencies guidelines.
● Maintains confidentiality.
● Maintain positive communication with parents, written and in person.
● Prioritize town & county government relations to further childcare center, staff & family support and subsidies.
● Maintain ongoing communication with Early Childhood Options (ECO)
● Meets with Public Health nurse monthly.
● Attend bimonthly Director meetings to maintain working relationships with other Center EDs
● Ensure ongoing communication with Colorado Preschool Program (CPP), Head Start, CCAP, and other integral programs.
● Attend monthly board meetings and prepare a monthly Director Report; prepare agenda & board packet in coordination with board president.
● Assist in recruiting & training new board members alongside the Secretary.
● Participate in board succession planning.
● Acts as a positive, informative liaison between board and staff.
● Meet with the Board Chair monthly or as needed.
● Oversee daily operations of the school and its programs.
● Oversee enrollment, waiting lists, child files, and attendance records with the administrative team.
● Develop an annual school calendar & schedule.
● Ensure website is kept up-to-date with job postings, current employees, blog posts, calendar, meal schedule, etc.
● Oversee and maintain the facility, including necessary improvements, contracts for services, purchasing of equipment and supplies, etc.
● Assist with housekeeping needs and general maintenance of the building
● Oversee and guide safety needs, and develop emergency procedures.
● Develop a capital improvement plan.
● Oversee financial health of the organization with a strong ability to work with Quickbooks. Verify income and expense records, create bank deposits, approve expenses. Submits all billing for monthly tuition including parents, CPP, CCCAP, Head Start, Town of Frisco and Community Tuition Program.
● Develop & maintain annual budget & budget forecasts to achieve planned financial and enrollment targets; balances profitability with priorities related to staff and our children and families. Provides monthly updates to the board of directors on current financials.
● Oversee tax payments, tax paperwork, year-end tax documents and tax exemption with bookkeeper.
● Maintain board liability insurance, property liability, health/dental/vision insurance, workman’s compensation & 401(k) contracts. Manage claims.
● Develop strategic fundraising and marketing presentations for high-level sponsors/grantors, including state and local governments.
● Seek and apply for grant funding. Manage all current grants and reports per grant schedule and requirements.
● Coordinate community fundraisers
● Work with the Board to develop annual fundraising plan.
● Oversee and implement processes to ensure the maintenance of the donor database; tracking progress of pending and secured donations; maintaining relationships by issuing thank you notes and donation receipts following every fundraiser.
● Ensure compliance with accreditation and state licensing requirements as well as all applicable state and federal laws, as well as preschool policies and procedures.
● Interface with State of Colorado and local licensing entities.
● Manage and approve payroll; maintain staffing records.
● Handle records and requests from families in need of financial assistance; oversee scholarship decision process.
● Support the board of directors’ annual survey reviews and address feedback as appropriate.
● Other duties as assigned per the Board or the needs of the school.
The described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
- Education / Training
- Employee Recognition Program
- Health Insurance
- Mental Health Resources
- Paid Time Off
- Ski Pass