Culinary Executive Assistant – The Little Nell

Summary
The Culinary Executive Assistant provides administrative office support to the Executive Chef and culinary department for The Little Nell Hotel.

Essential Job Functions
•    Communicates often with Executive Chef, minimum 1 reoccurring touch base per week, ensuring any urgent requests or issues are brought to light immediately
•    Review, code, organize invoices for approval and email to Accounts Payable
•    Maintains Culinary Check Book, input invoices and compare to month end reports
•    Organize and maintain all Culinary files, both computerized and hard copies
•    Upload sales data, check dates and run reports
•    Maintains current supplier list, menu items and inventory for placement in storage areas 
•    Update menu items seasonally
•    Create new suppliers as needed
•    Orders office supplies based on budget and special needs
•    Manages mail for Executive Chef, including sorting daily email “in” box and “out” box, handling samples and returns, and all other mail related duties both virtual and hard copy
•    Maintains office equipment, arranges service as needed
•    Maintain personnel files for division managers, including payroll
•    Monitor Kronos for missed punches, missed lunches, overtime, paid time off requests and email Executive Chef with action items
•    Assist in sourcing products for division
•    Assists Culinary Department with projects as requested
•    Is familiar with and adheres to hotel policies and procedures

Qualifications
•    High school diploma or equivalent
•    College degree preferred
•    Food and Beverage/Culinary operational experience preferred
•    Strong typing skills, minimum 50 wpm
•    Working knowledge of Microsoft Word and Excel
•    Excellent phone skills
•    Reads, writes and speaks English fluently