Accounting and Finance Specialist

ACCOUNTING AND FINANCE SPECIALIST

 DEFINITION 

 This position supports the effective and efficient delivery of day-to-day accounting and financial services across all district departments including the administration of and compliance with all related district policies and procedures.

 This position will perform a variety of basic to mid level accounting functions specific to the District’s financial operations.  This role includes recording transactions pertaining to day-to-day activities for the District, purchase card reconciliation and recording, accounts receivable processing and reconciliation, and providing accounting support for all school and department locations. 

 SUPERVISION RECEIVED AND EXERCISED 

 Receives direct supervision from the Controller and Chief Financial Officer. 

 PRIMARY DUTIES 

 1. School Finance Staff support

 Provide instructions, recommendations, and accounting support to on-site school staff
Assist with budget information and transfer requests
Train new finance secretaries & staff on procedures and software
Provide backup for financial services required at school locations
 2. General ledger accounting

 Record and reconcile deposits and accounts receivable
Maintain records for incoming revenue from various sources 
Post general journal entries as necessary
Research discrepancies and documentation for ensuring accuracy & proper procedures
Reconcile monthly bank statements
 3. Monthly and Quarterly reporting

 Create monthly invoices to bill outside third parties
Reconcile monthly revenues and accounts receivable
Run monthly reports for budget managers
Prepare a variety of reports to comply with financial requirements
Reconcile other accounts quarterly as directed.
 4. Accounts payable support

 Update and maintain vendor information
Reconcile monthly purchase card transactions and post to general ledger
Process purchase orders for Superintendent Office departments
Reviews district reimbursement requests and ensures accuracy
 5. Annual audit

 Support Sr. Accountant and CFO in annual audit processes
Create reports and fulfill requests from outside auditors
 6. Other duties as assigned.

 QUALIFICATIONS 

 Knowledge of: 

 General accounting practices, including understanding debits and credits in an accounting system
Methods and techniques used in financial management practices
Methods and techniques of coding and balancing accounting records
English usage, spelling, grammar and punctuation
Modern office procedures and methods
Knowledge of Google Docs, spreadsheets, and Excel
 Ability to: 

 Analyze, reconcile and balance accounts. 
Identify problems, assess alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
Interpret and apply District policies and procedures 
Operate and use modern office equipment including a computer and various software packages
Communicate clearly and concisely, both orally and in writing 
Establish and maintain effective working relationships with those contacted in the course of work
Strong organizational and analytic skills and strong attention to detail.
Ability to multi-task and juggle management of several high-priority projects in parallel.
 EXPERIENCE & TRAINING GUIDELINES 

 Education: Bachelor’s degree or equivalent work experience required. 

 Experience: Two years of general accounting or bookkeeping experience required; experience in governmental accounting is desirable.

 LOCATION AND WORKING CONDITIONS 

 Location: The position is located at the Carbondale District Office. Working Conditions: While performing the duties of this job, the employee regularly works inside. Office environment with exposure to computer screens and use of a keyboard. The employee is frequently required to sit, walk, and stand. Occasional lifting of 25 pounds or less. The noise level is usually moderate with many interruptions.