Artist Services Coordinator

THE ORGANIZATION

Founded in 1981, the Vail Valley Foundation (VVF) was created to enhance the quality of life in the Vail Valley through athletic, cultural, and educational programs and events.  Today, the VVF operates with an average annual budget of approximately $22 million and a full-time staff of 70 employees.

In the arts: We operate two performing arts centers, the Vilar Performing Arts Center (VPAC) and the Gerald R. Ford Amphitheater, and we host the annual Vail Dance Festival. We also encourage exposure to the performing arts through programs like STARS at the VPAC and Community Arts Access, Dancing in the Streets, and Master Classes during the Vail Dance Festival. We are also the organization behind Hot Summer Nights and ShowDown Town free summer concerts.

In athletics: Each December we host the Xfinity Birds of Prey Audi FIS Ski World Cup races and the summer Mountain Games (known as the GoPro Mountain Games) each June in Vail. Historically, we have hosted three Alpine World Ski Championships (1989, 1999 and 2015) and major cycling, mountain biking, snowboarding and other international sporting events.

In education: YouthPower365 is the education initiative of the Vail Valley Foundation. Our programs serve children from preschool age to career and college. The organization operates in virtually every school in Eagle County and helps youth reach their full potential. We serve thousands of youth every year, and we are with them every step of the way.

POSITION DESCRIPTION: VPAC ARTIST SERVICES COORDINATOR

The VPAC Artist Services Coordinator is a part-time position based on the needs of each VPAC event. This role is key part of the VPAC team to provide an exceptional experience to the artists and performers presented at the VPAC. Hours are variable: early mornings, late nights and long hours might be required, and will vary day-to-day, week-to-week, and season-to-season.

The right person will have attention to detail, follow directions, be organized, self-sufficient, and have great customer service skills. Some background in food handling is a plus but not required. Knowledge of local stores and resources will be helpful. The VPAC Artist Services Coordinator reports to VPAC Food and Beverage Manager.

Specific Responsibilities:

• Advancing and executing artist hospitality, including ordering from caterers, grocery shopping, set up and breaking down of meals/hospitality, prep food made internally, etc.; and working with VPAC artistic and production staff on artist contract riders.
• Training and scheduling a number of part-time artist hospitality assistant(s), as needed.
• Supervising and working alongside assistants to prepare, set up, and tear down of artist hospitality in the green room, dressing rooms and backstage; includes coffee services as well as large and small catered meals; as needed shopping for supplies, foodstuffs, equipment and similar.
• Cleaning and organizing back-of-house spaces, storage locations, and kitchen.
• Assisting the VPAC Food and Beverage Manager as required.
• Supporting VPAC Production Manager, VPAC Artist Relations Manager and guest Tour Production Coordinators as required.
• Ad hoc projects as assigned.

Qualifications & Experience:

A successful candidate should possess:

• Associate’s Degree, or equivalent, preferred and a minimum of (1 year working in events, hospitality, hotels, or food & beverage industry).
• Must have basic cooking skills and knowledge, familiarity with food safety.
• Capacity to work independently as part of a strong team.
• Strong leadership, initiative, and interpersonal skills.
• Excellent management and organizational skills, ability to work on multiple projects and deadlines simultaneously with flexibility, the capacity to generate innovative solutions and strategies.
• Excellent oral and written communication skills.
• Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary.
• Must have a valid driver’s license and be able to successfully pass a Motor Vehicle background check.
• Experience with or capacity to learn Microsoft Office Suite, and other systems.

Benefits & Compensation

This is an hourly, part-time, year-round position, based in Beaver Creek, Colorado.

• Hourly Rate is $30-32/hour based on experience.