Food & Beverage Manager

THE ORGANIZATION

Founded in 1981, the Vail Valley Foundation (VVF) was created to enhance the quality of life in the Vail Valley through athletic, cultural, and educational programs and events.  Today, the VVF operates with an average annual budget of approximately $22 million and a full-time staff of 70 employees.  

In the arts: We operate two performing arts centers, the Vilar Performing Arts Center (VPAC) and the Gerald R. Ford Amphitheater, and we host the annual Vail Dance Festival. We also encourage exposure to the performing arts through programs like STARS at the VPAC and Community Arts Access, Dancing in the Streets, and Master Classes during the Vail Dance Festival. We are also the organization behind Hot Summer Nights and ShowDown Town free summer concerts.

In athletics: Each December we host the Xfinity Birds of Prey Audi FIS Ski World Cup races and the summer Mountain Games (known as the GoPro Mountain Games) each June in Vail. Historically, we have hosted three Alpine World Ski Championships (1989, 1999 and 2015) and major cycling, mountain biking, snowboarding and other international sporting events.

In education: YouthPower365 is the education initiative of the Vail Valley Foundation. Our programs serve children from preschool age to career and college. The organization operates in virtually every school in Eagle County and helps youth reach their full potential. We serve thousands of youth every year, and we are with them every step of the way.

POSITION DESCRIPTION: VPAC FOOD & BEVERAGE MANAGER

The Vail Valley Foundation (VVF) is looking for a hard-working, motivated and experienced food and beverage candidate. This role is an integral part of the VPAC team and is a key element of the success of the VPAC’s operations. This role requires food preparation, kitchen and health code knowledge, and basic bar managing skills. It requires excellent administrative, accounting and computer skills. It involves a lot of communication via email and phone to staff, caterers, distributors, vendors and rental clients. An ideal candidate has at least one to three years of experience in catering, hospitality or food and beverage, as well as experience managing staff.

The VPAC Food and Beverage Manager works with the VPAC team to execute all events and performances both through the bar and concessions management. The VPAC Food and Beverage Manager is responsible for all food and beverage related needs, including all shows, rentals, receptions, staff and volunteer meals, and meetings requiring food and beverage. This position oversees the management of all bars & concessions in the venue along with the management of all bartenders and the floor manager. The VPAC Food and Beverage Manager reports to the Director of Operations.

Specific Responsibilities:

F&B Operations

• Oversee all elements of F&B operations.
• Building and designing Seasonal Bar & Concessions Menus according to seasonal consumer demands and coordinating with VPAC Director of Marketing to create digital/print menu assets.
• Ordering and shopping for Bars & Concessions (from alcohol distributors, Sysco, Costco, City Market, etc.), and working with Artist Services Coordinator to fulfill artist hospitality needs.
• Hiring and training part-time F&B staff (Bar & Concessions), and managing Bar Managers, bartenders and other part-time F&B staff.
• Managing software and hardware for the bar, including POS systems and digital menus.

Event Management

• Planning and executing events, including advancing and executing any food and beverage needs for rental events including hospitality needs and bar needs, and coordinating and liaising with rental clients and caterers to execute rental events and activations.
• Work with sales & sponsorships (internal and/or external) on special event liquor needs.
• Work with VVF/VPAC Development Team on needs in the May Gallery for patron events.
• Working with VVF Sales Team on brand/product partnerships, including contract evaluation and fulfillment.

Artist Hospitality

• Advancing artist hospitality needs by joining advance calls with VPAC Production Manager, VPAC Artist Relations Manager and guest Tour Managers.
• Managing and scheduling Artist Services Coordinator to execute Artist Hospitality needs.
• Hiring and training part-time Hospitality Assistants.

Administrative

• Establishing contracts with product distributors and managing relationships with distributors and vendors.
• Performing all administrative work, including payroll, new hire paperwork and onboarding, and bartender schedule.
• Completing all accounting needs, including submitting invoices, credit card reconciliation, cash deposits for the bar, bar cash bank management and reconciliation, liquor inventory, and tracking of all budgets.
• Ensuring F&B operations are fully compliant with all health and safety requirements.

Ad hoc projects as assigned.

Qualifications & Experience:

 A successful candidate should possess:

• Bachelor’s Degree, or equivalent, and a minimum of (1-3 years working in catering, hospitality, or food & beverage industry).
• Basic cooking skills and knowledge preferred, familiarity with food safety.
• Must have previous management and money-handling experience.
• Must be able to stand for hours at a time.
• Strong leadership, initiative, and interpersonal skills.
• Excellent management and organizational skills, ability to work on multiple projects and deadlines simultaneously with flexibility, the capacity to generate innovative solutions and strategies.
• Excellent oral and written communication skills.
• Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary.
• Must have a valid driver’s license and be able to successfully pass a Motor Vehicle background check.
• Experience with or capacity to learn Microsoft Office Suite, Square, and other systems.

Benefits & Compensation

This is a salaried, full-time, year-round position based in Beaver Creek, Colorado, eligible for all VVF employment benefits. 

• Salary range is $60,000 – $75,000 based on experience.