Office Administrator

Primary Accountabilities:

• Responsible for being the “first contact” on the phones & greeting everyone that visits the corporate office from 8:00am to 5:00pm, coordinating coverage with co-workers
• Administrative support for staff.
• Coordinate and maintain all office equipment and building maintenance.
• Liaison with all outside service vendors (cleaning, repairs) for the building.
• Monitor subcontractor insurance compliance status on 3rd party website, assist expiring and new users, keep all parties up to date on compliance progress.
• Coordinate general contractor, business, and misc. town licenses
• Responsible for daily errands to Post Office, bank and others as needed, along with sorting & distribution of mail.
• Responsible for sorting & scanning invoices, may include general AP assistance
• Coordinate office team meetings and calendars
• Responsible for ordering & distributing office supplies.
• Responsible for general office organization & keeping common areas picked up during business hours.
• Coordinate the vehicle list, vehicle registrations and access to extra vehicles.
• May assist with coordinating company activities, quarterly meetings, community projects, etc.

Skills and Abilities:
Time management
Attention to detail
Excellent verbal and written communication skills
Highly organized
Multi-tasking skills
Ability to make an excellent “first impression” for the company
Ability to work with constant interruptions

Education:
High school degree preferred

Experience:
1-2 years’ experience in general office administration

• Work Environment/Physical Activities
  Requires prolonged sitting, some bending, stooping and stretching. Requires hand-eye coordination
  and manual dexterity sufficient to operate a keyboard, copier, telephone, and other office equipment.
  Requires vision and hearing to normal range.
• Must understand vague and implicit instructions and react favorably in all work situations. Must be
  mentally adaptable and flexible in dealing with a variety of people.
• Must be knowledgeable in office procedures and able to answer questions in a professional and friendly
  manner.
• Job may require visitation and/or work at offices, client or job sites, so must be able to drive or to use
  alternative transportation services to assure timely attendance for such work visits.
• Requires excellent public relations and interpersonal skills.
• Must be able to make effective decisions in manager’s absence.